23D Oracle Important ERP Change : Good to have Feature


23D Changes : Procurement 

  1. REQUIRE BUYERS TO PROCESS REQUESTER-INITIATED CHANGES

Require buyers to review and process requester-initiated changes to open purchase orders. When the feature is enabled, any changes proposed by requesters will be automatically created as internal change orders. This applies even if the proposed changes include supplier-facing attributes that would create a revision to the purchase order document.

After the internal change order is approved, the buyer will receive a notification and will be required to take action on the requester-initiated change. The Pending Buyer Action status on the requester change order indicates that the buyer must review the proposed changes and either modify them, submit them as they are, or reject them.

When the buyer decides to either modify the proposed changes or submit them as they are, a buyer-initiated change order is created and either submitted for approval or left in an incomplete status for buyers to make further edits.

These screen captures illustrate the feature:

The requester creates requester-initiated change on the open purchase order.

Requester-Initiated Change

The buyer is notified when a requester-initiated change requires their action. The Requester-Initiated Change Requires Action notification can be modified by updating the Purchase Order Approval Notification Layout Template in Oracle Analytics Publisher.

Requester-Initiated Change Requires Action Notification

The buyer reviews the requester-initiated change on Pending Buyer Action status.

Requester-Initiated Change on Pending Buyer Action

The buyer takes the edit action which creates a buyer-initiated change order with the details copied from the requester-initiated change.

Buyer Change Order

When the buyer either decides to edit the requester-initiated change or takes the submit action, an "Accept" action is recorded for the requester change order on the purchase order document history.

Purchase Order Document History

A new infolet called Change Requests is now available for buyers in the Purchase Orders work area. This infolet shows the number of pending requester change orders that require buyer action.

Change Requests Infolet

STEPS TO ENABLE

Use the Opt In UI to enable this feature. For instructions, refer to the Optional Uptake of New Features section of this document.

Offering: Procurement

TIPS AND CONSIDERATIONS

  • Change Requests infolet is hidden by default and can be exposed by clicking the My Infolets icon on the Purchase Orders work area.
  • A new approval attribute named Processed by Buyer from Requester-Initiated Changes is available to create approval rules. You can set conditions to check if the buyer change order originated from a requester-initiated change and route it for approval accordingly.
  • You can create requester-initiated changes using the Self Service Procurement, Responsive Self Service Procurement Application, and the Draft Purchase Orders REST resource.

KEY RESOURCES

ACCESS REQUIREMENTS

Users who are assigned a configured job role that contains these privileges can access this feature:

  • Change Purchase Order as Procurement Requester (PO_CHANGE_PURCHASE_ORDER_AS_PROCUREMENT_REQUESTER_PRIV)

  • Change Purchase Order (PO_CHANGE_PURCHASE_ORDER_PRIV)

These privileges were available prior to this update.

VIEW PURCHASE ORDERS AS A REQUESTER USING A DEEP LINK

View purchase orders associated with requisitions where you are the requester or preparer using a deep link. You can use the link to directly access these purchase orders from business intelligence reports or external applications.

You can use the deep link to view purchase orders associated with requisitions to perform actions on the order or to get detailed information about life cycle, lines, schedules, and distributions.

Order Life Cycle and Actions Menu

Enabled Line Details Icon

Enabled Schedule Details Icon

Enabled Distribution Details Icon

STEPS TO ENABLE

You don't need to do anything to enable this feature.


Users who are assigned a configured job role that contains these privileges can access this feature:

  • View Requisition - All (POR_VIEW_REQUISITION_ALL_PRIV)

  • View Purchase Order as Procurement Requester (PO_VIEW_PURCHASE_ORDER_AS_PROCUREMENT_REQUESTER_PRIV)

These privileges were available prior to this update.

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